Parents’ Evening Bookings

Parents’ Meetings take place on Tuesday 9 November 2021 – details of how to book appointments and how to join the video meetings are detailed in this letter.

Dates for Parents’ Meetings for the 2021/22 academic year are as follows:

Parent Information Evening – Tuesday 28 September 2021
Parent Information Evening – Wednesday 29 September 2021
Parents’ Afternoon/Evening – Tuesday 9 November 2021
Stretch & Challenge Introductory Parents’ Evening – Wednesday 19 January 2022
HE Finance Talks for Year 13 Parents – Thursday 3 February 2022
Parents’ Afternoon/Evening – Wednesday 16 February 2022
Parents’ Evening for students applying to Oxbridge – Wednesday 16 February 2022
Parents’ Evening for students applying for Medicine/Dentistry/Vet Science – Thursday 10 March 2022
Year 12 Parents’ Afternoon/Evening – Thursday 26 May 2022
HE Next Steps Meeting for Year 12 Parents – Wednesday 29 June 2022

Parents’ Meetings will take place online and instructions for how this system works can be found below.


Step-by-step joining guide for parents – Video Call Information for Parents

Also see the guidance on Allowing other parents to join Video Meetings.

  • Navigate to the Parents Booking here.
  • Use your personal information to log in. You must use the contact information which the College has on file or you will not be able to log in. If you are having problems, please use the contact information on the login page to contact the College.
  • Log in by selecting which child you want to make bookings for first. If you have more than one child who requires bookings, you can switch between them once you are logged in.
  • Once logged in, decide whether you need to make bookings one-by-one, or use ‘Suggest my bookings for me’ if you have a number of teachers and students to make bookings for.
  • Once you have selected your preferred booking method and once in the correct parents’ evening, follow the relevant instructions from below:
  • Suggest My Bookings For Me
    – Select the teacher you wish to book. You can press ‘Select All’ to select all options
    – If you have a second child to make bookings for then select their tab and repeat the teacher selecting process
    – Proceed to the bottom of the page and specify your availability, then press Make My Bookings For Me
    – If the wizard replies that bookings are not feasible, you have not left enough time and need to reduce the number of teachers or increase the amount of time you’re available.
    – Now see a list of your booking suggestions. Feel free to add comments to teachers you wish to book, if allowed
    – Press Confirm to confirm these appointments as your bookings
    – Press Print or E-Mail to initiate your confirmation.
  • Make Bookings For Myself
    – Scroll down until you see the booking table. Above it are the departments and teachers which are available to you.
    – Select the department, then teacher, and click on an available time to make a booking. When you selected a time, you’re able to add any issues or comments for the teacher to take note of before the appointment.
    – Repeat this process, making bookings for all of the teachers you need to.
    – If you need to cancel or rearrange an appointment, click on the correct department and teacher, then click on the green appointment to change it.
    – If you need to make bookings for another child, scroll to the top of the page. In the top left corner you should see a ‘Make a Booking for Another Child’ icon. Click this. If there is no icon, the software does not recognise that you have multiple children. This just means that you’ll need to log out and log back in again using the other child’s details.
    – Once you have made all of your bookings, click on either E-Mail or Print my Appointments. Appointments are saved when they are made, so you don’t have to e-mail or print to ‘save’ them, but doing so will provide a confirmation.

Help for Parents – Logging in

Help for Parents – Making Appointments

Help for Parents – Cancelling or Re-arranging Appointments

Help for Parents – Making Appointments for another child

Help for Parents – Emailing or Printing Appointments